The Notice of Potential Ineligibility is Returned
by the USPS.
If the notice is returned to the Supervisor as undeliverable, unclaimed,
or refused, process the returned item as undeliverable
mail. This makes the voter a candidate for a newspaper notice. The
Current Status field on the Eligibility Maint tab in the voter's
record will show Returned Undeliverable.
Voter Focus has a run that schedule
voters for a newspaper notice published on a selected date. The run
finds voters for whom a potential-ineligibility notice was returned as
undeliverable by the USPS. It also finds voters to whom a notice of potential
ineligibility was mailed more than 29 days ago but for which no certified
mail return receipt has been received.
Note: It is
possible, though unlikely, to receive a certified delivery receipt and
then to later have the notice returned by the USPS as undeliverable. If
this happens, you will need to contact VR Systems to adjust the match
record, because the eligibility maintenance program does not allow for
this scenario.
The run produces a file of voter names that can be delivered to the
newspaper.
The voter will have 30 days from the publish date to respond to the
newspaper notice.
Note: If a
notice is returned as undeliverable with a forwarding address, the Supervisor
should process the mail piece as undeliverable mail with a third-party
address change. The DOE has advised VR Systems that in such cases, the
county can—but is not required to—resend the notice to the voter's new
address. However, should the county resend the notice, the 30-day period
for responding to the notice is not reset; it remains as it was set for
the originally mailed notice.
